Contract Administrator in New York, New York | Careers at SMFL


: $58,000.00 - $90,020.00 /year *

Employment Type

: Full-Time


: Legal

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The contract administrator is responsible for all aspects of lease/loan preparation and administration in support of the following business segments; Transportation, Construction, Syndication, Machine Tool, Japanese client, and others segments as added. Responsibilities include the timely and accurate preparation of ease/loan contract documentation, UCC filings, lien search reviews, credit application compliance, data entry into operating system, customer service support, documentation reviews and preparation for funding, scanning, filing, , insurance reviews and follow up for renewals, vehicle title tracking. Ideal candidate will be self-motivated, resourceful and able to work effectively with all internal functional teams.

The candidate must have strong communication skills and ability to manage customer expectations (internally and externally) and provide timely response to queries.

  • Quick learner with strong motivation.
  • Experienced to mange complex operational procedure.
  • Capability to deal with workload pressure under time constraint.
  • Willingness to take responsibilities.

  • Responsibilities

    Administration support required: insurance/UCC renewals/continuations, lien searches and gap searches, timely UCC Filing to obtain PMSI, knowledge of first security interest requirements and ability to properly assess and mitigate risk through Lien Searches; possess ability to review results, identifying any blanket or conflicting filings and follow through to obtain 1st security interest. Vehicle title tracking, deficiency tracking and reporting and follow up. Scanning, filing, maintain/update any required logs, Corporation Search under Secretary of each States, review of corporate organization documents, ensure KYC compliance, customer service support. Assist in the completion of any assigned projects.

    Documentation - Generate appropriate lease/loan documents for each transaction based on deal requirements. MUST meet the deadline for delivery in support of new business. Prepare or review documentation package based on analysis and review of credit approval, Relationship Manager doc request form, T-Value pricing, and any supplemental information and program agreements or information in a manner consistent with SMFL credit/ policy/procedure guidelines. Work with manager or legal to document any changes to the company standard document templates, prepare amendments and obtain any required approvals. Assess/analyze/review any document requirement for specific to complex transactions including knowledge of debt subordination agreements, title guaranty, landlord/mortgagee waivers, amendments, assignment documents

    Funding: Responsible for executing documents for funding. Preparation of documentation check sheet for final approvals/ signature from management. Provide due diligence documentation reviews of executed document packages; ensuring completeness and accuracy; identifying any issues and deficiencies. Input all required transaction details into the operating system (AAF).


    A minimum of 1 year of experience in a similar role.

    A positive attitude, strong work ethic and a desire to work collaboratively across the organization.
    Team player with a strong attention to detail
    Ability to perform well in a fast-paced work environment

    Preferably 3 years of progressively greater responsibility in a financial industry environment.

    Preferred Education,
    Bachelor's degree in Finance/Accounting preferred.
    Paralegal certification preferred

    Overtime to support high volume when needed
    8 hours (between 8:30 am to 6 pm) - Normal working hours 9-5pm or as required

    * The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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