Division Administrator / Division Contract Administrator

Employment Type

: Full-Time

Industry

: Legal



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Job Description

Main Purpose:

Coordinate and administer a variety of administrative tasks in support of assigned location (i.e. department, project, etc.)

Specific Role Responsibilities:

  • Prepare weekly payroll and verify time reports to insure accuracy
  • Prepare certified payroll reports for required projects
  • Assist in contracts administration duties – review of contracts, coordination of signatures and any pre-qualification requirements
  • Assist with accounts receivables
  • Prepare control documents for use in reconciling one or more of the following: payroll, payables, and receivables transactions
  • Assist with daily, weekly, monthly, quarterly, and annual closing statements, reports and invoices
  • May be responsible for monitoring subcontractor cost and issuance of back charges
  • Provide mail service for assigned location. Includes making mail pick-ups & deliveries; sorting, weighing, and posting outgoing mail and packages; distributing interoffice/interproject mail, etc
  • Perform additional assignments per supervisor's direction
  • Job Requirements

  • Fully experienced and competent individual capable of successfully solving difficult contract and related technical problems requiring excellent judgement
  • Minimum 3 years (sub) contractor experience, including knowledge of company's contracting, finance, purchasing, engineering and controls procedures, as well as advanced knowledge of equipment and construction
  • Working knowledge of standard accounting procedures, company policies and procedures, purchasing and receiving procedures, cost control, and office administration required 
  • Knowledge and accuracy in arithmetic important
  • Proficient communication and organizational skills essential
  • Ability to type 65-70 WPM accurately and take dictation
  • Computer/Office Machines – Microsoft Word, Excel, Outlook
  • English – proficient in business writing and verbal communication
  • Excellent verbal and written communication skills essential
  • Valid driver's license and acceptable motor vehicle record required when duties require use of motor vehicle
  • Ability to pass pre-employment and random screening for illegal substances
  • Physical requirements: The employee is regularly required to talk or hear. Specific vision abilities required by this position include close vision and ability to adjust focus. This position would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary
  • * The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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