Under general direction from the Chief Procurement & Contract Administration officer, the Senior Procurement Contracting Officer (SPCO), performs advanced level work in writing, negotiating, awarding, administering, and monitoring contract compliance requirements of state and federal agencies for complex construction contracts and professional services agreements and serves as the department s sole inventory specialist responsible for analyzing District practices and recommending change when necessary. Most contracts are over $1 million in value with extensive liability and vary in scope and type and are usually highly complex.
This classification is characterized by its regular involvement in handling numerous difficult and complex procurement and contracting assignments; and extensive knowledge of District, local, federal, state, construction and FTA laws, ordinances, policies, guidelines and procedures and materials management practices. S/he performs work involving coordination of procurement activities, contract certification, contract compliance and management.
Supervision Received and Exercised
This position reports to the Chief Procurement & Contract Administration Officer. S/he does not exercise supervisory authority but may provide guidance and oversight to less senior division positions and/or District staff. Further, this position is expected to participate in the sharing of expert knowledge and as a vital member of various project teams that may be instituted.
Normal working conditions for this position are in both an office and field setting. Business travel may be required periodically between District sites, governmental agencies, consultant s facilities, and other locations as required.
EXAMPLES OF DUTIES
Duties may include, but are not limited to the following:
Performs procurement planning, solicitation, and evaluation of proposals using automated procurement processing systems.
Advises user departments and staff on purchase methods and alternate products and recommends substitutes.
Solicits quotations and bids. May conduct pre-bid or pre-proposal conferences and bid openings.
Oversees review of proposals with evaluation team and records evaluation processes.
Prepares and/or negotiates contract prices, terms and conditions.
Negotiates fixed-price, cost-type, or incentive-type contracts.
Prepares various correspondences and reports.
Negotiates contract terms and conditions.
Reviews change order requests and makes recommendations
Recommends contract awards.
Leads a negotiation team comprised of technical, legal, and fiscal participants.
Provides technical consultation to representatives of District departments on procurement planning, solicitation, and administration of contracts and purchase orders.
Gives presentations to departments, industry, and other organizations on purchasing issues.
Acts as liaison between the District and private industry concerning purchasing activities.
Identifies operational problems and formulates appropriate solutions.
Deals with vendors, District staff, industry, and other public agencies on purchasing activities.
Develops and implements training programs for District personnel concerning procurement planning and contract administration.
Provides responsive, high quality service to District employees, representatives of outside agencies and members of the public by providing accurate, complete and up-to-date information, in a courteous, efficient and timely manner.
Perform other related duties as assigned.
Bachelor s Degree in Business Administration or a related field required.
Minimum 5-7 year s prior similar experience in procurement and contracting.
Experience in a public and/or transit agency strongly desired.
A combination of experience/skills and education to fulfill the requisite knowledge, skills and abilities for this position may be considered.
Certificate related to acquisitions such as a Certified Associate Contracts Manager, Certified Federal Contracts Manager, Certified Professional Contracts Manager, Certified Purchasing Manager or Certified Public Purchasing Officer from a nationally recognized organization such as the National Contract Management Association or Universal Purchasing Certification Council strongly desired.
Possession of and the ability to maintain a California driver s license, Class C, and a satisfactory driving record for the last five years.
Maintain compliance with the District s policies regarding Conflict of Interest and Ethics.
Strong knowledge of contracting law, Uniform Commercial Code, and other laws and regulations pertaining to the solicitation of bids/proposals, evaluation of offers, negotiations and awarding of contracts
Strong knowledge of principles and practices of professional procurement with particular emphasis on systems contracting, service-type contracts, construction contracting, and contract financing.
Knowledge of vendor practices regarding pricing, material management, shipping, warranties, and invoicing.
Working knowledge of elements of cost accounting principles and practices; cost and price analysis principles and techniques; contract negotiation methods and techniques.
Able to create and maintain good working relationships through excellent communication and teambuilding skills; including the ability to engage successfully with both internal and external contacts and the public.
Strong analytical and critical thinking skills; ability to gather, organize, analyze and present data to appropriate sources, ability to interpret and apply local, State, and Federal rules and regulations accurately and effectively.
Exceptional communication skills, both verbal and written, including the ability to prepare and deliver clear and concise reports.
A professional level of expertise in multiple areas and demonstrated use of high level discretion and judgment in execution of duties is required.
Demonstrated above-average proficiency in computer software programs including the Microsoft Office Suite, and an Enterprise Resource System such as JDEdwards.
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