Description Lowenstein Sandler Law Firm is expanding, has a collaborative culture that encourages initiative and provides outstanding client service at all times. The Firm is committed to career development and offers programs that address both personal and professional development goals. Employees are given opportunities to provide community service throughout the year and offered an array of benefits such as Medical, Dental, 401K and a Profit Sharing Plan.
We are seeking a candidate who has demonstrated drive, dedication, professionalism and a positive attitude. The Corporate Legal Secretarys responsibilities include everything from troubleshooting, creating and editing complex documents, spreadsheets and presentations, submitting specialized conflicts, entering attorney time, creating zip files, converting documents from Word to PDF and proofreading, to transcribing tapes into letters, and reports.
Essential Job Requirements:
Create, revise and format complex legal documents, spreadsheets and presentations, adhering to Firm policy and guidelines.
Troubleshoot documents. Answer questions and provide technical help when required.
Proofread work for accuracy prior to routing or returning to attorneys/employees.
Provide secretarial support to attorneys as requested, including answering phones, time entry, scanning, PDF'ing documents, copying, faxing and other clerical duties as required.
Transcribe tapes into letters, reports, marketing
Maintain calendars of all assigned attorneys and schedule meetings for attorneys within parameters of attorneys' requirements.
Remind attorneys of deadlines for filings, Federal Express packages, etc.
Maintain contact lists for client matters.
Organize and maintain electronic and paper client files and keep filing up-to-date; retrieve existing files through RIO and close out and send files off-site.
Assist with monthly billing including meeting Finance Department deadlines, photocopying and final preparation for mailing.
Provide coverage to other attorneys in section when assigned secretaries are out of office or when workflow requires/permits.
The Ideal Candidate:
Minimum of 3+ years work experience as a Corporate Legal Secretary in a law firm is required.
Ability to function effectively in stressful situations; exhibit professional maturity.
Excellent organizational skills and ability to multi-task.
Ability to problem solve and arrange workload in order of importance to meet deadlines.
Ability to work effectively within a team and independently, as workflow dictates.
Advanced Microsoft Word 2010 skills including Styles, Softwise Macro and Number Suite, TOA and TOC.
Advanced Excel and Powerpoint; using Powerpoint to create webinar presentations desirable.
Proficiency with .pdf Docs, FileSite/Interwoven Document Management Systems, Microsoft Outlook and CMS Time Entry.